If you are selected as the Invoice Processing Associate, you will be reporting to one of the L48 Invoice Processing Lead Associates. The L48 Invoice Processing Associate will be a key member of a functional Lower 48 Supply Chain team. The role will be responsible for verifying invoice submissions and routing them appropriately for processing.
You may be eligible for the voluntary hybrid office work (HOW) program that is designed to provide employees with flexibility while maintaining the advantages of in-person engagement.
This position can be based in Houston, Midland or Kenedy, Texas; or Williston, North Dakota.
Your responsibilities may include:
Process service-related invoices for the L48 business unit
Effectively communicate with Business, Supply Chain Coordinators & Suppliers in the areas of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc.
Complete invoice reconciliation audits with vendors as assigned
Complete rejection and resubmission monitoring; provide guidance to vendors where required
Address general vendor and internal queries
If requested, monitor team invoice workflow volume and status daily
If requested, train team and new employees on process and policies
If requested, audit team procedure against policy and processes
Resolve ConocoPhillips errors on escalated invoices
Communicate process improvement opportunities to optimize interfaces, processes & tools; develop action items and drive completion
Lead internal training sessions for invoice reviewers and approvers
Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
Perform any additional functions as required
Basic/Required:
Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
1 year or less of experience processing invoices in SAP
1 year or less of experience working in Oil & Gas or related field
Basic proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
Preferred:
Bachelor Degree or higher in Accounting, Business, Finance, other related business discipline or foreign equivalent
3+ years of experience related to Accounts Payable, Contracts, Finance or related field
Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
Ability to work autonomously in a client focus, team environment
High attention to detail
Excellent customer service skills
Strong verbal and written communication skills
Strong time management skills
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
Delivers positive results through realistic planning to accomplish goals
Builds effective solutions based on available information and makes timely decisions that are safe and ethical
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